Admission register change, return and deletion record

CalmComplianceForm template

Admission register change, return and deletion record

Version: v1
Updated: 7 October 2026
Reviewed: 7 October 2026

Audience: Designated staff in maintained and academy schools in England responsible for admission-register accuracy, pupil movement records, local-authority returns and proposed deletions under grounds H or I.
Jurisdiction: england

Blank fields · read-only preview

Scope and record details

Complete this record when a relevant admission-register change, non-standard addition or removal, change to recorded address or parent details, or proposed deletion under ground H or I occurs. Complete only the sections that apply to the case.

School case or record reference

Required

Use the school's internal reference for this case.

Enter the case reference

Date this record was opened

Required

Enter the date on which this record was started.

Day
Month
Year

Staff member responsible for this record

Required

Enter the name and role of the person maintaining this record.

Name and role

What does this record cover?

Required

Select every event or process that applies.

Choose all that apply

Addition to the admission register
Removal from the admission register
Change to the pupil's address
Change to parent details
Return to the local authority outside standard transition times
Proposed deletion under ground H
Proposed deletion under ground I
Other admission-register change
Other

If other, please specify

Pupil and admission-register details

Pupil's full name

Required

Enter the name used in the admission register.

Full name

Unique Pupil Number, if available

Leave blank if the number is not available.

UPN

Pupil's date of birth

Required

Enter the date of birth recorded or being verified for this case.

Day
Month
Year

Pupil's admission-register status at the start of this record

Required

Select the status that applied when this case was opened.

Choose one

Currently recorded on the admission register
Not yet recorded on the admission register
Status requires verification

First agreed attendance date, if applicable

For an addition, enter the first day that the school and a person with control of the pupil's attendance agreed the pupil would attend.

Day
Month
Year

Date the pupil's name was or is to be added

Complete if the case concerns an addition to the admission register.

Day
Month
Year

Date the pupil's name was or is to be removed

Complete if the case concerns a removal. Do not use this field to record a retrospective removal.

Day
Month
Year

Address and parent details

Address where the pupil will normally live

Complete if the pupil will normally live at another address, whether in addition to or instead of the current address.

Full address

Full name of each parent the pupil will normally live with

Complete when an address or living arrangement changes.

Enter each parent's full name

Date the pupil will start normally living at the new address

Complete when a new normal living address is recorded.

Day
Month
Year

Evidence or communication supporting the changed details

Describe the information received, its source and the date received. Do not use this field as a substitute for retaining the underlying school record.

Describe the evidence or communication

Local-authority return

Does the case require a return to the local authority?

A return is required when a pupil's name is added to or removed from the admission register outside standard transition times. The local authority may extend this requirement to standard transition times.

Choose one

Yes
No
To be confirmed with the local authority

Date the return was made or is due

Complete if a local-authority return applies.

Day
Month
Year

Local-authority return method and reference

Record the method used and any confirmation or reference supplied by the local authority.

Method and reference

Proposed deletion under ground H or I

Number of relevant school days absent

Complete if considering ground H or I. Record the number of school days relevant to the proposed ground.

Number

Minimum: 0

Basis for the proposed ground H or I deletion

Select the applicable basis.

Choose one

Pupil did not return within 10 school days following a leave of absence
Pupil was continuously absent for 20 school days without authorisation
Neither ground H nor ground I applies

Joint reasonable-enquiry actions taken

Complete for a proposed deletion under ground H or I. Record dates, the school and local-authority actions, contacts attempted, information obtained and outcomes.

Record the joint enquiry activity and outcomes

Established pupil circumstances

Complete when the pupil has been located and their circumstances have been established. Record the evidence and date.

Describe the established circumstances and supporting evidence

School agreement before deletion

Complete only after the required enquiries. Select whether the school agrees that there are no reasonable grounds to believe the pupil will attend the school again.

Choose one

School agrees that there are no reasonable grounds to believe the pupil will attend again
School does not agree
Decision pending

Local-authority agreement before deletion

Complete only after the required joint enquiries. Select whether the local authority agrees that there are no reasonable grounds to believe the pupil will attend the school again.

Choose one

Local authority agrees that there are no reasonable grounds to believe the pupil will attend again
Local authority does not agree
Agreement not yet obtained

Local-authority contact and agreement details

Complete for a proposed ground H or I deletion. Record the local-authority service or officer, dates of contact, and any agreement reference.

Service, officer, dates and reference

Current deletion decision

Record the current status. Do not select deletion unless the applicable requirements have been met.

Choose one

Deletion not proceeding
Requirements pending
Requirements recorded as met; deletion decision to be implemented
Decision to be confirmed

Additional case notes and follow-up actions

Record outstanding actions, responsible staff and review dates. Do not include information that is not relevant to this case.

Enter relevant notes and follow-up actions

Record reviewed for completeness

Tick when the responsible staff member has checked that the applicable sections are complete and the recorded evidence supports the current status.

Tick when complete

Admission register change, return and deletion record