Admission register change and transfer record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Primary and secondary schools in England, including maintained schools and academies; not independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Notification and pupil details
Complete this record when the school is notified of a change affecting the admission register, including a change of address, normal living arrangements, attendance at another school or off-site direction. Complete the transfer section when the pupil is transferring to another school.
Pupil full name
RequiredEnter the pupil’s name as recorded by the school.
Written response
Pupil identifier
RequiredEnter the school’s admission-register, MIS or other internal identifier.
Written response
Year group or class
RequiredRecord the pupil’s current year group or class.
Written response
Date notification received
RequiredRecord the date on which the school received the notification.
- Day
- Month
- Year
Person or organisation providing the notification
RequiredRecord the full name and relationship or role of the person, or the organisation, that provided the notification.
Written response
Notification type or types
RequiredSelect every type that applies. Complete the relevant sections below; fields marked as conditional may be left blank when they do not apply.
Choose all that apply
- Pupil will normally live at a new or additional address
- Change to the parent or parents the pupil will normally live with
- Pupil is or will be attending another school
- School is requiring attendance at another school, including off-site direction
- Pupil is transferring to another school
New or additional address
Conditional: complete when the pupil will normally live at another address, whether in addition to or instead of the current address.
Written response
Full name of each parent the pupil will normally live with
Conditional: list each parent whose home is the pupil’s normal living address. Include relationship or role where useful.
Written response
Date the pupil will start normally living at the new address
Conditional: complete where a new or additional normal living address has been notified.
- Day
- Month
- Year
Name of the other school
Conditional: complete when the pupil is or will be attending another school, including where attendance is required through off-site direction.
Written response
Other-school details
Conditional: record the other school’s address, local authority if known, and a contact name or role if available.
Written response
Date the pupil began or will begin attending the other school
Conditional: record the applicable attendance date notified to or agreed with the school.
- Day
- Month
- Year
Off-site direction details
Conditional: complete if the school itself is requiring attendance at another school. Record the direction, arrangement and expected duration.
Written response
Admission-register amendment
Date the admission register was amended
RequiredRecord the date on which the applicable admission-register information was amended.
- Day
- Month
- Year
Admission-register amendments made
RequiredDescribe the fields amended, including address, parent, start-date, other-school or attendance-date details as applicable.
Written response
Was the admission register amended as soon as possible after notification?
RequiredRecord the outcome for this notification. If no, explain the reason below.
Choose one
- Yes
- No
Reason for any delay or incomplete amendment
Conditional: complete if the register was not amended as soon as possible or any applicable information remains outstanding.
Written response
Transfer to another school
Transfer status
Conditional: complete when the pupil is transferring to another school.
Choose all that apply
- Not applicable
- Transfer expected; new school has not yet entered the pupil
- New school has entered the pupil on its admission register
- Transfer date confirmed
- Appropriate pupil information transfer or request is pending
- Appropriate pupil information transfer completed
Last date of attendance at this school
Conditional: for a transfer, record the last date for which attendance and absence were recorded at this school, including that date.
- Day
- Month
- Year
Date the pupil was entered on the new school’s admission register
Conditional: complete when confirmation is available that the new school entered the pupil on its admission register.
- Day
- Month
- Year
Date the pupil was deleted from this school’s admission register
Conditional: complete for a transfer after the pupil was entered on the new school’s admission register.
- Day
- Month
- Year
Agreed or notified first attendance date at the new school
Conditional: record the first day the new school agreed or was told the pupil would attend.
- Day
- Month
- Year
Pupil information transfer or request details
Conditional: record the date, method and reference for transferring or requesting the appropriate pupil information through the S2S system, if applicable.
Written response
Record of notification and evidence
Related evidence or record references
RequiredRecord references to correspondence, meeting notes, register entries, confirmation from the other school or other supporting records. Do not include unnecessary sensitive information.
Written response
Additional notes or follow-up actions
Record outstanding actions, responsible role and expected completion date where relevant.
Written response
Date this record was completed
RequiredRecord the date on which this form was completed or reviewed.
- Day
- Month
- Year
Record completed or reviewed by
RequiredEnter the staff member’s full name and role.
Written response