Hired lifting equipment current-report check
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Who this checklist is for
- Primary and secondary schools in England, including maintained schools and academies, when hiring lifting equipment or accessories.
- Jurisdiction
- england
9 checklist steps
Blank response areas · preview only
Confirm that this checklist applies
Use this checklist if the school is hiring lifting equipment or accessories, including where the hire firm normally arranges examination.
Identify the hired equipment
Response required
Record the equipment or accessory covered by the report, including its make, model, serial number, asset number or other identifying information shown on the equipment or hire documentation.
Equipment and identifying details
Check for a current thorough-examination report
At the outset, check the hire documentation or report supplied for the equipment and record whether a current thorough-examination report is available.
Choose one
- Available
- Not available
- Unclear
Record report details
Response required
Record the report reference or certificate number, the examination date and any other identifying details provided on the report.
Report reference, examination date and other details
Check that the report relates to the hired equipment
Compare the equipment identification recorded in step 2 with the identification on the thorough-examination report. Record the result.
Choose one
- The report relates to the hired equipment
- The report does not relate to the hired equipment
- Cannot confirm
Review restrictions and defects
Response required
Read the report and record any restrictions, defects, remedial actions or other conditions identified. If none are stated, record that the report contains no stated restrictions or defects.
Restrictions, defects or other report findings
Record whether findings affect use
Based on the report, record whether restrictions or defects affect the intended use, whether further clarification is needed, or whether no restriction or defect affecting the intended use is identified.
Choose one
- A restriction or defect affects the intended use
- Further clarification is needed
- No restriction or defect affecting the intended use is identified
Record the pre-use or receipt decision
Record the outcome after considering report availability, equipment identity and any restrictions or defects. Where the report is unavailable, does not relate to the equipment, or the findings are unclear, record the issue and resolve it before deciding whether the equipment can be used.
Choose one
- Suitable to proceed based on the information checked
- Hold pending resolution or clarification
- Not suitable for the intended use
Record actions and escalation
Record any action taken with the hire firm, competent examiner or responsible school contact, including the person contacted and the outcome.
Actions, contacts and outcomes