GIAP CME search and follow-up checklist
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Who this checklist is for
- Maintained and academy primary and secondary schools in England, and relevant local authorities, investigating a pupil who may be missing education.
- Jurisdiction
- england
13 checklist steps
Blank response areas · preview only
Confirm applicability
Use this checklist only where the school is investigating a pupil who may be missing education and GIAP access or searching is available to the school or relevant local authority.
Record the pupil identifiers available for the search
Response required
Record the unique pupil number (UPN), where available, and any other identifying characteristics used for the search.
UPN and/or other identifying characteristics
Use GIAP where available
Where GIAP access or searching is available to the school or relevant local authority, search GIAP using the available UPN or other identifying characteristics.
- Yes
- No
- Not applicable
Notes
Record the search date
Response required
Record the date on which the GIAP search was carried out.
YYYY-MM-DD
Record the search result
Record whether the search identified the child as being on another school's roll, did not identify a match, or could not be completed.
Choose one
- Child identified as being on another school's roll
- No match identified
- Search could not be completed
Save or record the search log
Save the GIAP search output or record the relevant search-log reference so that the search can be revisited.
- Yes
- No
- Not applicable
Notes
Record the search-log reference
Record the location, reference, or other details needed to retrieve the saved search or search log.
Reference or location
Decide whether a repeat check is needed
Record whether the school or local authority has chosen to carry out a repeat check.
Choose one
- Repeat check chosen
- Repeat check not chosen
- Decision not recorded
Record the repeat-check arrangement
If a repeat check was chosen, record the planned date or other arrangement. If no repeat check was chosen, record the reason or decision if required by local procedure.
Planned date or decision record
Use a custom CME list only if chosen
A custom CME list may be created and checked regularly where the local authority or school chooses to do so. Do not treat a custom CME list as universal or as a substitute for the applicable local process.
Record contact or referral action
Record any contact made or referral initiated as a result of the search, including the organisation or role contacted and the date.
Organisation or role, date, and action
Record safeguarding action
Response required
Record any safeguarding action taken or confirm that no safeguarding action was recorded as arising from this search.
Action taken or no safeguarding action recorded
Record the investigation outcome
Response required
Summarise the search result, follow-up decision, and any resulting contact, referral, or safeguarding action.
Investigation outcome