What's New: Week of 6 July 2026

Documents picked up the largest changes this week: a new import path from cloud storage, and a tighter approval loop for drafts. Asset ownership got a useful extension too.

Import documents from Google Drive or SharePoint

Keeping controlled copies of files that still live in Google Drive or SharePoint usually means downloading, uploading, and hoping nobody edits the wrong copy. When the source file changed, you often found out late.

When you create a document, Import sits alongside the editor and file upload. Pick a file through the Google Drive or SharePoint picker and CalmCompliance converts it to a draft in your library, with the external source stored on the version. On an imported document, New Version can check whether the source file has changed: if it has, you get a fresh draft; if the link breaks, you see a clear message with a path to re-import or upload manually.

New document screen with Import selected and cloud storage picker options

Review drafts with the context you need

Approvers used to land on a document or risk assessment and work out for themselves which version was waiting, what had changed, and where to approve. Submitters' notes lived in a separate message or not at all.

Approval notifications for documents and risk assessments now open the draft on the Actions tab, with the approval card in view. The card shows the submitter's change description when they provided one, so you read their intent before you approve or reject. On supported documents, turn on Compare Changes in the version history to see additions, removals, and edits highlighted against the previous version. Documents and risks administrators can also cancel a pending approval from the Draft Approval Status card in the sidebar when a request needs withdrawing.

Document draft approval card with change notes and a version comparison showing highlighted edits

Assign assets to a team, not just a person

Many assets belong to a team rather than one named individual. Until now, the assignment block only tracked a person, which forced awkward workarounds when ownership sat with a crew or department.

The assignment block on an asset now has separate fields for Person and Team. Set one, the other, or both. Clear both to unassign. The assets register filter includes team alongside person, exports carry an Assigned Team column, and each group page lists assets currently assigned to that team.

Asset assignment block with person and team fields set on the current assignment