Residents first. Paperwork that keeps pace.
Compliance evidence, staff records, resident safety, and incidents sit in one connected system so you can stay calm and prove it when it matters.
What matters most in your world.
Regulatory inspection readiness
Regulators can arrive unannounced. You must show your care is safe, well-managed, and properly documented. Evidence split across folders, spreadsheets, and email fails the visit.
How we help
Compliance evidence lives in one system: policies signed, training current, risk assessments reviewed, incidents investigated. When the inspector arrives, everything is ready: no searching, no chasing.
Staff training and certification
Staff need current training across mandatory and role-specific topics: medication, moving and handling, safeguarding, infection control. Spreadsheets make it hard to see who is out of date.
How we help
Training sits on staff profiles with expiry dates and reminders. Certificates and course completions stay on the record. Gaps show on one screen.
Incident and risk documentation
Falls, medication errors, and safeguarding concerns each need a full investigation: what happened, what you did, what you changed. Paper trails slip and dates go missing.
How we help
Each incident is one record: structured investigation steps, links to the location and assets involved, staff participants, and follow-up actions tracked to completion. Everything connected, nothing missing.
All your compliance, connected. One calm picture.
Compliance, incidents, and staff records share one system so managers get time back for residents.
Policies & Inspection Evidence
Care Policies, MAR Sheets & Staff Compliance
Store and distribute medication, safeguarding, and infection control policies. Collect staff acknowledgements and track staff certification renewals, mandatory training, and care qualification records in one place.
Equipment & Facilities
Equipment Maintenance & Compliance Scheduling
Schedule and track servicing for hoists, profiling beds, and fire safety kit. Statutory checks run on a schedule, checklists record the evidence, and the complete service history sits on each asset record, ready for an auditor.
Physical Integration
QR Codes for Residents' Areas & Equipment
Attach QR codes to equipment and communal areas. Staff scan to complete checks, report hazards, or access safety documents and data sheets from the floor.
Incident & Handover Workflows
Incident Reporting & Handover Forms
Custom forms for falls, medication errors, and near-misses. Photos, medical records, and corrective actions on one timestamped record. If a repair is needed, raise it as a job directly from the incident without leaving the record.
Inspection Readiness
Live Compliance Dashboard
One screen for open incidents, overdue training, unsigned policies, and upcoming equipment checks. When an inspector arrives, you have one place to pull the evidence, not five systems.
How it works in your world.
The same connected workflows — framed around the situations you actually face.
A resident has a fall.
Report links to resident location and staff record. Evidence (photos, investigation steps, actions raised) sits on one trail for inspection.
A regulator arrives unannounced.
Policies acknowledged, training current, risk assessments reviewed, incident history complete. One system, ready to show.
A new care worker starts.
Medication policy, moving and handling, and compliance records complete and tracked before unsupervised work.
Insurance and policy renewals are due.
All renewal dates tracked with automated reminders. Nothing lapses without someone knowing first.
Daily medication round documentation.
Scheduled by shift, completed on mobile, recorded on completion. Completion rate visible. Missed rounds surface on the dashboard.
Works beside your existing stack.
CalmCompliance adds a compliance layer on top of systems your team already runs. You keep familiar workflows.
Questions from care home managers.
What care home teams ask before they start.
Have a question we haven't answered?
Tell us about your homes and compliance priorities. We answer product and setup questions in chat.
Give your team more time for care, less time for paperwork.
From £490/year per site, unlimited users. Start a 15-day trial with no card.
