FOR MANUFACTURING & WAREHOUSING
Incidents, near-misses, machine safety and HSE evidence in one calm system. When the inspector arrives, everything is already there.
What the inspector and the insurer come to check
A working line carries a stack of health & safety duties that the HSE enforces and your insurer relies on. Work equipment has to be safe, maintained and inspected, with guarding and isolation in place, that's PUWER. Lifting equipment, from forklifts to hoists, needs statutory LOLER thorough examination, with records kept and defects reported. Hazardous substances need COSHH assessments and controls; manual handling and other tasks need their own risk assessments under the Management of Health and Safety at Work Regulations. And when something goes wrong, RIDDOR decides what gets recorded and reported.
The thread through all of it is evidence. An inspection, or an insurance claim after an incident, doesn't ask whether you meant to be safe; it asks for the dated proof that checks ran, machines were examined, assessments were current, and people were trained and told. On a busy floor, across shifts and lines, that record is easy to let slip until the moment you need it.
That's what CalmCompliance keeps calm. Near-misses, machine inspections, COSHH assessments and training all land on one connected record as the work happens, so when the HSE or the insurer asks, you walk them through live data, not a folder.
THE PRESSURES
The challenge
Near-miss detail fades when staff wait until the end of shift to write it up, and paper at the end of the line hides repeat risks until one becomes an incident.
How we help
QR at the station means a report in about a minute from the floor. AI suggests severity and category, and workflow rules route it to H&S for triage and investigation.
The challenge
Guards, calibration and LOLER dates sit in different folders, and when the HSE or an insurer asks for proof, the file is incomplete.
How we help
Each machine is an asset with its history, calibration dates and inspection schedule. Scheduled checks become mobile jobs, and every inspection and examination logs against the same record.
The challenge
COSHH and manual-handling files go stale, and after a process or chemical change it's unclear which assessment to revise and who's actually seen it.
How we help
Assessments link to people, processes and areas, with distribution and signatures tracked. When you revise an assessment after a change, you can re-distribute it and see who has acknowledged the new version.
WHERE THE PROOF LIVES
Capture the work once, against the machine, the substance and the area, with dates and sign-offs attached, so the evidence is assembled, not gathered the morning of an inspection.
Machine safety: scheduled inspections and guarding checks, maintenance (PUWER)
Where CalmCompliance holds it
Lifting equipment: LOLER thorough-examination records
Where CalmCompliance holds it
COSHH assessments, current and acknowledged
Where CalmCompliance holds it
Manual-handling and task risk assessments
Where CalmCompliance holds it
Near-misses & incidents recorded, investigated (RIDDOR-ready)
Where CalmCompliance holds it
Operator competence and training currency
Where CalmCompliance holds it
One picture across lines and sites
Where CalmCompliance holds it
Free readiness check
Could you prove it tomorrow?
Most teams only find the gaps when someone asks. This finds them first: a readiness score, your biggest gaps, and a plan for each, in about three minutes.
IN PRACTICE
The same connected workflows, framed around the situations you actually face.
Scan, short form, recorded in under a minute. AI suggests severity, workflow rules route to H&S, and the investigation and follow-up stay on the file.
See how it worksIncidents, assessments, training and machine logs on one dashboard for the walkthrough.
See how it worksThe work order generates, the right operator completes it on the floor, and the certificate attaches to the machine record.
See how it worksBuild COSHH and risk docs from templates and risk sets, collect signatures, then start the process.
See how it worksThree events on one asset in two months show on the record. You spot the pattern and schedule the work before it happens again.
See how it worksYOUR STACK
CalmCompliance layers evidence and workflows on top of the MES, ERP or spreadsheets your lines already use.
Recent articles relevant to Manufacturing & Warehousing.
COSHH applies across almost every sector, but the hard part isn't awareness. It's keeping assessments, SDS, and controls connected when products and staff change. What the regulations expect, and how a live register changes the picture.
The DfE is shifting building condition data onto academy trusts, local authorities, and dioceses, a big operational shift. What changed, what a condition survey covers, and how to keep that data live instead of marooned in spreadsheets.
Facilities and compliance teams are short on time, clarity, and control, not responsibility. Discover how CalmCompliance uses AI across documents, forms, risk assessments, and service desk to shift from reactive firefighting to proactive control.
What manufacturing and warehousing teams ask before they start.
Book a demo and we'll walk your H&S workflows.
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