FOR OFFICES & SERVICED WORKSPACES
Fire safety, first aid, DSE, electrical and water checks stay scheduled and evidenced across every floor and tenant, so when an insurer, a landlord or a new client asks how you keep people safe, you answer from live records instead of digging through inboxes.
The duties that come with the workplace
Running an office feels a world away from a factory or a care home, but the law doesn't see it that way. Every employer has to assess the risks their people face and act on them. On top of that sit a set of workplace-specific duties: a current fire risk assessment, adequate first aid provision, DSE (display screen equipment) assessments for everyone who works at a screen, and workplace welfare standards covering everything from temperature and lighting to welfare facilities.
The building itself carries duties too. Electrical safety (fixed-wire and portable-appliance testing), emergency lighting and fire alarm tests, water hygiene and legionella wherever there are taps and tanks, and an asbestos register if the building is older. In a serviced or multi-tenant office, those duties get tangled: some sit with the landlord or operator, some with each tenant, and the split is rarely as clean as the lease suggests.
None of this is hard work in isolation. What's hard is keeping it all current at once, knowing what's due this week, who signed it, and which floor or tenant it covers, and being able to show it the moment it's asked for. Health and safety software keeps those workplace duties connected across checks, policies and training.
THE PRESSURES
The challenge
The fire risk assessment is in someone's email, the first-aid list is on a noticeboard, DSE forms are in a drawer, and no one can say at a glance what's current and what's lapsed.
How we help
Every assessment, certificate and check lives in one place against the floor or site it covers, with review dates and reminders. What's current, what's due and what's overdue is visible without asking around.
The challenge
In a serviced office, fire, electrical and water duties split between operator and tenants, and proving who is responsible for what becomes a problem the moment something goes wrong.
How we help
Each site and tenant has its own compliance view, so shared duties are recorded clearly and each tenant can see, and sign off, the parts that belong to them. Nothing falls through the gap between landlord and occupier.
The challenge
An insurer renews, a landlord audits the lease, or a prospective client asks for your health-and-safety evidence, and you lose a day assembling a pack from scratch.
How we help
Pull a current evidence pack from live data: risk assessments, certificates, training and incidents, for any floor or site. You share a live view or export it in minutes instead of rebuilding it by hand.
WHERE THE PROOF LIVES
Capture each check once, against the site and the floor, with dates and certificates attached, so the compliance picture is assembled, not gathered.
Fire safety (FRA, alarm, emergency lighting, fire doors, drills)
Where CalmCompliance holds it
First aid & fire marshals (provision, named cover, training)
Where CalmCompliance holds it
DSE & workstation assessments
Where CalmCompliance holds it
Electrical (fixed-wire & portable-appliance testing, emergency lighting)
Where CalmCompliance holds it
Water hygiene & legionella (LRA, monitoring)
Where CalmCompliance holds it
Asbestos register & management plan (older buildings)
Where CalmCompliance holds it
Policies, contractor & visitor records (cleaning, maintenance, fit-out)
Where CalmCompliance holds it
Whole-site assurance & landlord/insurer reporting
Where CalmCompliance holds it
Free readiness check
Most teams only find the gaps when someone asks. This finds them first: a readiness score, your biggest gaps, and a plan for each, in about three minutes.
IN PRACTICE
The same connected workflows, framed around the situations you actually face.
Someone reports a trip hazard or a faulty socket from their phone. It's triaged, assigned, and resolved, with the full record kept against the floor it happened on.
See how it worksFire risk assessments, certificates, training and incidents sit in one system. You share a live view or export a pack in minutes, not days.
See how it worksRecurring checks generate on schedule, the right person completes them, and the certificate is logged against the site with the next date already set.
See how it worksTheir induction, policies and DSE assessment are assigned from day one, so their workplace record is complete before the first week is out.
See how it worksInsurance, method statements and induction are checked and signed before they start, with everything recorded against the job and the site.
See how it worksYOUR STACK
CalmCompliance adds compliance and evidence on top of the tools your office already uses, so you keep familiar workflows.
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What office managers and workspace operators ask before they start.
No. The duties (a fire risk assessment, first aid, DSE, electrical safety) apply whatever your size; only the scale changes. The system keeps the handful of things you need current and reminds you before anything lapses, so it stays a five-minute job rather than a scramble when someone asks.
Yes. Each site and tenant has its own compliance view, so shared duties between operator and occupier are recorded clearly, and each tenant can log in to see and sign off the parts that belong to them.
Yes. Send a DSE assessment to screen users as a form they complete themselves; any flagged issues become actions you can track to completion, with the whole record kept against the person and the site.
Per site from £490/year with unlimited users, and volume pricing if you operate several sites. Contact us for a quote, plus a free 15-day trial to test with your own records.
Record which duties sit with the operator and which with each tenant against the site, so responsibilities are explicit rather than assumed. When an insurer or landlord asks, the split, and the evidence behind it, is already documented.
Yes. Generate an evidence pack from live data, risk assessments, certificate status, training and open actions, for any floor or site and period, then export to PDF or share a live view.
Describe your office or workspace and we'll show how the model fits.
From £490/year per site, unlimited users. Start a 15-day trial with no card.
