Pricing

Everything you need to manage compliance effectively, with no hidden costs, plus unlimited online support (product and safeguarding)

Annual subscription

Our pricing includes everything you need to manage compliance effectively. The only additional cost is for DBS checks, which are optional and charged based on your usage.

What's included

All core features included
No hidden fees or charges
All updates and improvements included
Full support included
Safeguarding Support included
All modules available (add as needed)
Simple, transparent pricing
Annual billing options
GDPR Compliant
Unlimited Users
MIS Integration (Wonde)
Secure Encrypted Hosting

Starting from

£349/year

All prices are subject to VAT. Invoices can be paid by card or direct debit.

Available Modules

Our modular approach allows you to select only what you need, or choose our all-inclusive package for the best value.

Our flexible platform allows you to start with the modules you need now and add more as your organisation grows. Contact us to discuss which modules would best suit your requirements.

Calm People. Complete HR compliance management including DBS checks, right to work, and qualification verification.
Calm Documents. Keep every document and policy up-to-date, approved, and distributed - so you're never chasing signatures, outdated versions, or paper trails. Everything's in one place, ready when you need it.
Calm Identity. Comprehensive identity verification and management for staff, visitors, and contractors.
Calm Facilities. Facilities management including health & safety compliance and maintenance scheduling.
Calm Oversight. Advanced reporting and analytics for compliance oversight and governance.
Calm Student. Student record management with safeguarding features and attendance tracking.

Feature Comparison

Compare features across our different modules to find the right solution for your organisation.

Features	Calm People	Calm Documents	Calm Identity	Calm Facilities	Calm Oversight	Calm Student
Core Platform Features
Organisation & Trust Structure Hierarchical multi-school setup with trust-wide policy inheritance	Yes	Yes	Yes	Yes	Yes	Yes
Role-based Access Control Granular permissions system with customisable roles	Yes	Yes	Yes	Yes	Yes	Yes
People Profiles Comprehensive personnel records for staff, pupils, and parents	Yes	No	No	No	No	Yes
Family Relationship Mapping Connected profiles showing parent-student relationships	Yes	No	No	No	No	Yes
Notification System Configurable alerts and reminders for critical events	Yes	Yes	Yes	Yes	Yes	Yes
Compliance & Documentation
Single Central Record (SCR) Pre-configured DfE and ISI templates with automated tracking	Yes	No	No	No	No	No
Document Repository Centralised storage with version control and search	Yes	Yes	Yes	Yes	Yes	Yes
Policy Distribution Targeted document sharing with read receipts	Yes	Yes	No	No	No	No
Approval Workflows Structured review and sign-off processes for documents	Yes	Yes	No	No	No	No
DBS Verification Streamlined background checks via API integration	No	No	Yes	No	No	No
Identity Verification Secure validation of staff and visitor identities	No	No	Yes	No	No	No
Social Media Screening Background checks across online platforms	No	No	Yes	No	No	No
Compliance Dashboards Real-time visibility of compliance status	Yes	Yes	Yes	Yes	Yes	Yes
People & Training
Training Records Comprehensive tracking of completed courses and certifications	Yes	No	No	No	No	No
Course Administration Creation and scheduling of training programmes	Yes	No	No	No	No	No
Certification Tracking Expiration monitoring and renewal prompts	Yes	No	No	No	No	No
Self-Service Portal Staff access to personal records and training	Yes	No	No	No	No	No
Facilities & Assets
Estate Oversight Property and grounds monitoring and maintenance	No	No	No	Yes	No	No
Asset Register Equipment inventory with location mapping	No	No	No	Yes	No	No
Maintenance Scheduling Planned preventative maintenance system	No	No	No	Yes	No	No
Inspection Tracking Statutory checks and compliance reporting	No	No	No	Yes	No	No
QR Code Integration Quick access to asset information via scanning	No	No	No	Yes	No	No
Service Contract Monitoring Warranty and service agreement tracking	No	No	No	Yes	No	No
Risk & Safety
Risk Assessment Builder Customisable templates with risk scoring	No	No	No	No	Yes	No
Review Scheduling Automated prompts for assessment reviews	No	No	No	No	Yes	No
Incident Recording Structured documentation of events and follow-up	No	No	No	No	Yes	No
Low-Level Concerns System Confidential reporting with pattern recognition	No	No	No	No	Yes	No
Investigation Tools Action tracking and evidence management	No	No	No	No	Yes	No
Risk Reporting Comprehensive dashboards for leadership	No	No	No	No	Yes	No
Student Support
Medical Tracking Health record management and medication logging	No	No	No	No	No	Yes
Attendance Monitoring Pattern analysis and intervention triggers	No	No	No	No	No	Yes
Appointment Scheduling Calendar system for student services	No	No	No	No	No	Yes
Support Plan Tracking Accessible records for student needs	No	No	No	No	No	Yes
Flexible Timetabling Custom scheduling for specialised activities	No	No	No	No	No	Yes
Parent Communication Streamlined information sharing with families	No	No	No	No	No	Yes
Analytics & Reporting
Custom Report Builder Flexible report design for specific requirements	Yes	Yes	Yes	Yes	Yes	Yes
Trust-wide Analytics Cross-school comparison and benchmarking	Yes	Yes	Yes	Yes	Yes	Yes
Trend Analysis Pattern identification and predictive insights	Yes	Yes	Yes	Yes	Yes	Yes
Audit Trails Comprehensive logging of all system activities	Yes	Yes	Yes	Yes	Yes	Yes
Export Options Data extraction in multiple formats	Yes	Yes	Yes	Yes	Yes	Yes
Real-time Dashboards Visual representation of key metrics	Yes	Yes	Yes	Yes	Yes	Yes
Additional Tools
Custom Form Builder Drag-and-drop creation of specialised forms	Yes	Yes	No	Yes	Yes	Yes
Response Collection Data gathering and analysis from custom forms	Yes	Yes	No	No	No	Yes
Mobile Access Responsive design for on-the-go usage	Yes	Yes	Yes	Yes	Yes	Yes
Bulk Operations Mass updates and data processing	Yes	Yes	Yes	Yes	Yes	Yes
Data Import/Export Migration tools for system transitions	Yes	Yes	Yes	Yes	Yes	Yes

Features	Calm People	Calm Documents	Calm Identity	Calm Facilities	Calm Oversight	Calm Student
Core Platform Features
Organisation & Trust Structure Hierarchical multi-school setup with trust-wide policy inheritance	Yes	Yes	Yes	Yes	Yes	Yes
Role-based Access Control Granular permissions system with customisable roles	Yes	Yes	Yes	Yes	Yes	Yes
People Profiles Comprehensive personnel records for staff, pupils, and parents	Yes	No	No	No	No	Yes
Family Relationship Mapping Connected profiles showing parent-student relationships	Yes	No	No	No	No	Yes
Notification System Configurable alerts and reminders for critical events	Yes	Yes	Yes	Yes	Yes	Yes
Compliance & Documentation
Single Central Record (SCR) Pre-configured DfE and ISI templates with automated tracking	Yes	No	No	No	No	No
Document Repository Centralised storage with version control and search	Yes	Yes	Yes	Yes	Yes	Yes
Policy Distribution Targeted document sharing with read receipts	Yes	Yes	No	No	No	No
Approval Workflows Structured review and sign-off processes for documents	Yes	Yes	No	No	No	No
DBS Verification Streamlined background checks via API integration	No	No	Yes	No	No	No
Identity Verification Secure validation of staff and visitor identities	No	No	Yes	No	No	No
Social Media Screening Background checks across online platforms	No	No	Yes	No	No	No
Compliance Dashboards Real-time visibility of compliance status	Yes	Yes	Yes	Yes	Yes	Yes
People & Training
Training Records Comprehensive tracking of completed courses and certifications	Yes	No	No	No	No	No
Course Administration Creation and scheduling of training programmes	Yes	No	No	No	No	No
Certification Tracking Expiration monitoring and renewal prompts	Yes	No	No	No	No	No
Self-Service Portal Staff access to personal records and training	Yes	No	No	No	No	No
Facilities & Assets
Estate Oversight Property and grounds monitoring and maintenance	No	No	No	Yes	No	No
Asset Register Equipment inventory with location mapping	No	No	No	Yes	No	No
Maintenance Scheduling Planned preventative maintenance system	No	No	No	Yes	No	No
Inspection Tracking Statutory checks and compliance reporting	No	No	No	Yes	No	No
QR Code Integration Quick access to asset information via scanning	No	No	No	Yes	No	No
Service Contract Monitoring Warranty and service agreement tracking	No	No	No	Yes	No	No
Risk & Safety
Risk Assessment Builder Customisable templates with risk scoring	No	No	No	No	Yes	No
Review Scheduling Automated prompts for assessment reviews	No	No	No	No	Yes	No
Incident Recording Structured documentation of events and follow-up	No	No	No	No	Yes	No
Low-Level Concerns System Confidential reporting with pattern recognition	No	No	No	No	Yes	No
Investigation Tools Action tracking and evidence management	No	No	No	No	Yes	No
Risk Reporting Comprehensive dashboards for leadership	No	No	No	No	Yes	No
Student Support
Medical Tracking Health record management and medication logging	No	No	No	No	No	Yes
Attendance Monitoring Pattern analysis and intervention triggers	No	No	No	No	No	Yes
Appointment Scheduling Calendar system for student services	No	No	No	No	No	Yes
Support Plan Tracking Accessible records for student needs	No	No	No	No	No	Yes
Flexible Timetabling Custom scheduling for specialised activities	No	No	No	No	No	Yes
Parent Communication Streamlined information sharing with families	No	No	No	No	No	Yes
Analytics & Reporting
Custom Report Builder Flexible report design for specific requirements	Yes	Yes	Yes	Yes	Yes	Yes
Trust-wide Analytics Cross-school comparison and benchmarking	Yes	Yes	Yes	Yes	Yes	Yes
Trend Analysis Pattern identification and predictive insights	Yes	Yes	Yes	Yes	Yes	Yes
Audit Trails Comprehensive logging of all system activities	Yes	Yes	Yes	Yes	Yes	Yes
Export Options Data extraction in multiple formats	Yes	Yes	Yes	Yes	Yes	Yes
Real-time Dashboards Visual representation of key metrics	Yes	Yes	Yes	Yes	Yes	Yes
Additional Tools
Custom Form Builder Drag-and-drop creation of specialised forms	Yes	Yes	No	Yes	Yes	Yes
Response Collection Data gathering and analysis from custom forms	Yes	Yes	No	No	No	Yes
Mobile Access Responsive design for on-the-go usage	Yes	Yes	Yes	Yes	Yes	Yes
Bulk Operations Mass updates and data processing	Yes	Yes	Yes	Yes	Yes	Yes
Data Import/Export Migration tools for system transitions	Yes	Yes	Yes	Yes	Yes	Yes

Frequently asked questions

Have a different question about our pricing or need a tailored quote? Reach out to our team by contacting us and we'll get back to you as soon as we can.

What's included in the core compliance platform?: Our core platform includes the essential compliance management tools, user management, basic reporting, and standard support. It serves as the foundation for all our modules and ensures a consistent user experience across all features.
How does the pricing work?: Pricing starts from £349 per year. The price will vary based on the number of modules required, number of schools, and the type of school (e.g. primary, college or university). We want to make sure you're getting value for money and not paying for what you don't need.
What factors affect the pricing?: The price varies based on the number of modules required, number of schools, and the type of school (e.g. primary, college or university). Our All Modules package offers significant savings compared to individual module pricing.
Are there any additional costs?: All prices are subject to VAT. There are extra costs for DBS checks. The annual subscription covers all updates, standard support, and access to all features within your chosen plan.
How does the payment process work?: We offer flexible payment options including credit/debit card and direct debit for annual subscriptions. Upon contacting us, we'll discuss your requirements and provide a tailored quote with payment instructions.
What happens if I need to add modules later?: You can add modules at any time during your subscription. We'll provide a tailored quote based on your specific requirements and the remaining time in your subscription period. Our goal is to ensure you're getting value for money and only paying for what you need.
Can I try the platform before purchasing?: We offer demonstrations of our platform and modules to help you make an informed decision. Contact us to schedule a personalised demonstration tailored to your organisation's needs.

Contact us for pricing

Get in touch with our team to discuss your requirements and receive a tailored quote for your organisation.

Ready to streamline your compliance?

Our modular approach allows you to start with exactly what you need and scale as your organisation grows. Contact us today to get started.