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Pricing

Sign up today from as little as £349

Everything you need to manage compliance effectively, with no hidden costs, plus unlimited online support (product and safeguarding)

Annual subscription

Our pricing includes everything you need to manage compliance effectively. The only additional cost is for DBS checks, which are optional and charged based on your usage.

What's included

  • All core features included
  • No hidden fees or charges
  • All updates and improvements included
  • Full support included
  • Safeguarding Support included
  • All modules available (add as needed)
  • Simple, transparent pricing
  • Annual billing options
  • GDPR Compliant
  • Unlimited Users
  • MIS Integration (Wonde)
  • Secure Encrypted Hosting

Starting from

£349/year

Contact us

All prices are subject to VAT. Invoices can be paid by card or direct debit.

Available Modules

Our modular approach allows you to select only what you need, or choose our all-inclusive package for the best value.

Our flexible platform allows you to start with the modules you need now and add more as your organisation grows. Contact us to discuss which modules would best suit your requirements.

  • Calm People. Complete HR compliance management including DBS checks, right to work, and qualification verification.
  • Calm Documents. Keep every document and policy up-to-date, approved, and distributed - so you're never chasing signatures, outdated versions, or paper trails. Everything's in one place, ready when you need it.
  • Calm Identity. Comprehensive identity verification and management for staff, visitors, and contractors.
  • Calm Facilities. Facilities management including health & safety compliance and maintenance scheduling.
  • Calm Oversight. Advanced reporting and analytics for compliance oversight and governance.
  • Calm Student. Student record management with safeguarding features and attendance tracking.

Feature Comparison

Compare features across our different modules to find the right solution for your organisation.

FeaturesCalm PeopleCalm DocumentsCalm IdentityCalm FacilitiesCalm OversightCalm Student
Core Platform Features
Organisation & Trust Structure
Hierarchical multi-school setup with trust-wide policy inheritance
YesYesYesYesYesYes
Role-based Access Control
Granular permissions system with customisable roles
YesYesYesYesYesYes
People Profiles
Comprehensive personnel records for staff, pupils, and parents
YesNoNoNoNoYes
Family Relationship Mapping
Connected profiles showing parent-student relationships
YesNoNoNoNoYes
Notification System
Configurable alerts and reminders for critical events
YesYesYesYesYesYes
Compliance & Documentation
Single Central Record (SCR)
Pre-configured DfE and ISI templates with automated tracking
YesNoNoNoNoNo
Document Repository
Centralised storage with version control and search
YesYesYesYesYesYes
Policy Distribution
Targeted document sharing with read receipts
YesYesNoNoNoNo
Approval Workflows
Structured review and sign-off processes for documents
YesYesNoNoNoNo
DBS Verification
Streamlined background checks via API integration
NoNoYesNoNoNo
Identity Verification
Secure validation of staff and visitor identities
NoNoYesNoNoNo
Social Media Screening
Background checks across online platforms
NoNoYesNoNoNo
Compliance Dashboards
Real-time visibility of compliance status
YesYesYesYesYesYes
People & Training
Training Records
Comprehensive tracking of completed courses and certifications
YesNoNoNoNoNo
Course Administration
Creation and scheduling of training programmes
YesNoNoNoNoNo
Certification Tracking
Expiration monitoring and renewal prompts
YesNoNoNoNoNo
Self-Service Portal
Staff access to personal records and training
YesNoNoNoNoNo
Facilities & Assets
Estate Oversight
Property and grounds monitoring and maintenance
NoNoNoYesNoNo
Asset Register
Equipment inventory with location mapping
NoNoNoYesNoNo
Maintenance Scheduling
Planned preventative maintenance system
NoNoNoYesNoNo
Inspection Tracking
Statutory checks and compliance reporting
NoNoNoYesNoNo
QR Code Integration
Quick access to asset information via scanning
NoNoNoYesNoNo
Service Contract Monitoring
Warranty and service agreement tracking
NoNoNoYesNoNo
Risk & Safety
Risk Assessment Builder
Customisable templates with risk scoring
NoNoNoNoYesNo
Review Scheduling
Automated prompts for assessment reviews
NoNoNoNoYesNo
Incident Recording
Structured documentation of events and follow-up
NoNoNoNoYesNo
Low-Level Concerns System
Confidential reporting with pattern recognition
NoNoNoNoYesNo
Investigation Tools
Action tracking and evidence management
NoNoNoNoYesNo
Risk Reporting
Comprehensive dashboards for leadership
NoNoNoNoYesNo
Student Support
Medical Tracking
Health record management and medication logging
NoNoNoNoNoYes
Attendance Monitoring
Pattern analysis and intervention triggers
NoNoNoNoNoYes
Appointment Scheduling
Calendar system for student services
NoNoNoNoNoYes
Support Plan Tracking
Accessible records for student needs
NoNoNoNoNoYes
Flexible Timetabling
Custom scheduling for specialised activities
NoNoNoNoNoYes
Parent Communication
Streamlined information sharing with families
NoNoNoNoNoYes
Analytics & Reporting
Custom Report Builder
Flexible report design for specific requirements
YesYesYesYesYesYes
Trust-wide Analytics
Cross-school comparison and benchmarking
YesYesYesYesYesYes
Trend Analysis
Pattern identification and predictive insights
YesYesYesYesYesYes
Audit Trails
Comprehensive logging of all system activities
YesYesYesYesYesYes
Export Options
Data extraction in multiple formats
YesYesYesYesYesYes
Real-time Dashboards
Visual representation of key metrics
YesYesYesYesYesYes
Additional Tools
Custom Form Builder
Drag-and-drop creation of specialised forms
YesYesNoYesYesYes
Response Collection
Data gathering and analysis from custom forms
YesYesNoNoNoYes
Mobile Access
Responsive design for on-the-go usage
YesYesYesYesYesYes
Bulk Operations
Mass updates and data processing
YesYesYesYesYesYes
Data Import/Export
Migration tools for system transitions
YesYesYesYesYesYes

Frequently asked questions

Have a different question about our pricing or need a tailored quote? Reach out to our team by contacting us and we'll get back to you as soon as we can.

What's included in the core compliance platform?
Our core platform includes the essential compliance management tools, user management, basic reporting, and standard support. It serves as the foundation for all our modules and ensures a consistent user experience across all features.
How does the pricing work?
Pricing starts from £349 per year. The price will vary based on the number of modules required, number of schools, and the type of school (e.g. primary, college or university). We want to make sure you're getting value for money and not paying for what you don't need.
What factors affect the pricing?
The price varies based on the number of modules required, number of schools, and the type of school (e.g. primary, college or university). Our All Modules package offers significant savings compared to individual module pricing.
Are there any additional costs?
All prices are subject to VAT. There are extra costs for DBS checks. The annual subscription covers all updates, standard support, and access to all features within your chosen plan.
How does the payment process work?
We offer flexible payment options including credit/debit card and direct debit for annual subscriptions. Upon contacting us, we'll discuss your requirements and provide a tailored quote with payment instructions.
What happens if I need to add modules later?
You can add modules at any time during your subscription. We'll provide a tailored quote based on your specific requirements and the remaining time in your subscription period. Our goal is to ensure you're getting value for money and only paying for what you need.
Can I try the platform before purchasing?
We offer demonstrations of our platform and modules to help you make an informed decision. Contact us to schedule a personalised demonstration tailored to your organisation's needs.

Contact us for pricing

Get in touch with our team to discuss your requirements and receive a tailored quote for your organisation.

Ready to streamline your compliance?

Our modular approach allows you to start with exactly what you need and scale as your organisation grows. Contact us today to get started.