Pricing
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Everything you need to manage compliance effectively, with no hidden costs, plus unlimited online support (product and safeguarding)
Annual subscription
Our pricing includes everything you need to manage compliance effectively. The only additional cost is for identity verification checks, which are optional and charged based on your usage.
What's included
- All core features included
- No hidden fees or charges
- All updates and improvements included
- Full support included
- Safeguarding Support included
- All modules available (add as needed)
- Simple, transparent pricing
- Annual billing options
- GDPR Compliant
- Unlimited Users
- MIS Integration (Wonde)
- Secure Encrypted Hosting
Pricing is based on school size
Contact usAll prices are subject to VAT. Invoices can be paid by card or direct debit.
Available Modules
Our streamlined platform offers three powerful modules that address your core compliance needs, plus enterprise options for advanced requirements.
Our flexible platform allows you to start with the modules you need now and add more as your organisation grows. Contact us to discuss which modules would best suit your requirements.
- Calm Documents. Keep every document and policy up-to-date, approved, and distributed - so you're never chasing signatures, outdated versions, or paper trails. Everything's in one place, ready when you need it.
- Calm Facilities. Facilities management including health & safety compliance and maintenance scheduling.
- Calm Oversight. Advanced reporting and analytics for compliance oversight and governance.
- Enterprise Options. Enhanced security, authentication, and support options including SAML, SSO, dedicated support, and custom integrations.
Feature Comparison
Compare features across our different modules to find the right solution for your organisation.
| Features | Calm Documents | Calm Facilities | Calm Oversight | Enterprise Options |
|---|---|---|---|---|
| Core Platform Features | ||||
Organisation & Trust Structure Hierarchical multi-school setup with trust-wide policy inheritance | Yes | Yes | Yes | Yes |
Role-based Access Control Granular permissions system with customisable roles | Yes | Yes | Yes | Yes |
Notification System Configurable alerts and reminders for critical events | Yes | Yes | Yes | Yes |
| Compliance & Documentation | ||||
Document Repository Centralised storage with version control and search | Yes | Yes | Yes | No |
Policy Distribution Targeted document sharing with read receipts | Yes | No | No | No |
Approval Workflows Structured review and sign-off processes for documents | Yes | No | No | No |
Compliance Dashboards Real-time visibility of compliance status | Yes | Yes | Yes | Yes |
| Facilities & Assets | ||||
Estate Oversight Property and grounds monitoring and maintenance | No | Yes | No | No |
Asset Register Equipment inventory with location mapping | No | Yes | No | No |
Maintenance Scheduling Planned preventative maintenance system | No | Yes | No | No |
Inspection Tracking Statutory checks and compliance reporting | No | Yes | No | No |
QR Code Integration Quick access to asset information via scanning | No | Yes | No | No |
Service Contract Monitoring Warranty and service agreement tracking | No | Yes | No | No |
| Risk & Safety | ||||
Risk Assessment Builder Customisable templates with risk scoring | No | No | Yes | No |
Review Scheduling Automated prompts for assessment reviews | No | No | Yes | No |
Incident Recording Structured documentation of events and follow-up | No | No | Yes | No |
Low-Level Concerns System Confidential reporting with pattern recognition | No | No | Yes | No |
Investigation Tools Action tracking and evidence management | No | No | Yes | No |
Risk Reporting Comprehensive dashboards for leadership | No | No | Yes | No |
| Analytics & Reporting | ||||
Custom Report Builder Flexible report design for specific requirements | Yes | Yes | Yes | Yes |
Trust-wide Analytics Cross-school comparison and benchmarking | Yes | Yes | Yes | Yes |
Trend Analysis Pattern identification and predictive insights | Yes | Yes | Yes | Yes |
Audit Trails Comprehensive logging of all system activities | Yes | Yes | Yes | Yes |
Export Options Data extraction in multiple formats | Yes | Yes | Yes | Yes |
Real-time Dashboards Visual representation of key metrics | Yes | Yes | Yes | Yes |
| Additional Tools | ||||
Custom Form Builder Drag-and-drop creation of specialised forms | Yes | Yes | Yes | Yes |
Mobile Access Responsive design for on-the-go usage | Yes | Yes | Yes | Yes |
Bulk Operations Mass updates and data processing | Yes | Yes | Yes | Yes |
Data Import/Export Migration tools for system transitions | Yes | Yes | Yes | Yes |
| Enterprise Features | ||||
SAML Authentication Secure enterprise-grade authentication with major identity providers | No | No | No | Yes |
Single Sign-On (SSO) Seamless access across all your educational systems | No | No | No | Yes |
Enhanced SLA Priority support with guaranteed response times | No | No | No | Yes |
Dedicated Support Direct access to our technical team | No | No | No | Yes |
Custom Integrations Connect with your existing systems and workflows | No | No | No | Yes |
| Features | Calm Documents | Calm Facilities | Calm Oversight | Enterprise Options |
|---|---|---|---|---|
| Core Platform Features | ||||
Organisation & Trust Structure Hierarchical multi-school setup with trust-wide policy inheritance | Yes | Yes | Yes | Yes |
Role-based Access Control Granular permissions system with customisable roles | Yes | Yes | Yes | Yes |
Notification System Configurable alerts and reminders for critical events | Yes | Yes | Yes | Yes |
| Compliance & Documentation | ||||
Document Repository Centralised storage with version control and search | Yes | Yes | Yes | No |
Policy Distribution Targeted document sharing with read receipts | Yes | No | No | No |
Approval Workflows Structured review and sign-off processes for documents | Yes | No | No | No |
Compliance Dashboards Real-time visibility of compliance status | Yes | Yes | Yes | Yes |
| Facilities & Assets | ||||
Estate Oversight Property and grounds monitoring and maintenance | No | Yes | No | No |
Asset Register Equipment inventory with location mapping | No | Yes | No | No |
Maintenance Scheduling Planned preventative maintenance system | No | Yes | No | No |
Inspection Tracking Statutory checks and compliance reporting | No | Yes | No | No |
QR Code Integration Quick access to asset information via scanning | No | Yes | No | No |
Service Contract Monitoring Warranty and service agreement tracking | No | Yes | No | No |
| Risk & Safety | ||||
Risk Assessment Builder Customisable templates with risk scoring | No | No | Yes | No |
Review Scheduling Automated prompts for assessment reviews | No | No | Yes | No |
Incident Recording Structured documentation of events and follow-up | No | No | Yes | No |
Low-Level Concerns System Confidential reporting with pattern recognition | No | No | Yes | No |
Investigation Tools Action tracking and evidence management | No | No | Yes | No |
Risk Reporting Comprehensive dashboards for leadership | No | No | Yes | No |
| Analytics & Reporting | ||||
Custom Report Builder Flexible report design for specific requirements | Yes | Yes | Yes | Yes |
Trust-wide Analytics Cross-school comparison and benchmarking | Yes | Yes | Yes | Yes |
Trend Analysis Pattern identification and predictive insights | Yes | Yes | Yes | Yes |
Audit Trails Comprehensive logging of all system activities | Yes | Yes | Yes | Yes |
Export Options Data extraction in multiple formats | Yes | Yes | Yes | Yes |
Real-time Dashboards Visual representation of key metrics | Yes | Yes | Yes | Yes |
| Additional Tools | ||||
Custom Form Builder Drag-and-drop creation of specialised forms | Yes | Yes | Yes | Yes |
Mobile Access Responsive design for on-the-go usage | Yes | Yes | Yes | Yes |
Bulk Operations Mass updates and data processing | Yes | Yes | Yes | Yes |
Data Import/Export Migration tools for system transitions | Yes | Yes | Yes | Yes |
| Enterprise Features | ||||
SAML Authentication Secure enterprise-grade authentication with major identity providers | No | No | No | Yes |
Single Sign-On (SSO) Seamless access across all your educational systems | No | No | No | Yes |
Enhanced SLA Priority support with guaranteed response times | No | No | No | Yes |
Dedicated Support Direct access to our technical team | No | No | No | Yes |
Custom Integrations Connect with your existing systems and workflows | No | No | No | Yes |
Frequently asked questions
Have a different question about our pricing or need a tailored quote? Reach out to our team by contacting us and we'll get back to you as soon as we can.
- What's included in the core compliance platform?
- Our core platform includes the essential compliance management tools, user management, basic reporting, and standard support. It serves as the foundation for all our modules and ensures a consistent user experience across all features.
- How does the pricing work?
- The price will vary based on the number of modules required, number of schools, and the type of school (e.g. primary, college or university). We want to make sure you're getting value for money and not paying for what you don't need.
- What factors affect the pricing?
- The price varies based on the number of modules required, number of schools, and the type of school (e.g. primary, college or university). Our All Modules package offers significant savings compared to individual module pricing.
- Are there any additional costs?
- All prices are subject to VAT. There are extra costs for identity verification checks. The annual subscription covers all updates, standard support, and access to all features within your chosen plan.
- How does the payment process work?
- We offer flexible payment options including credit/debit card and direct debit for annual subscriptions. Upon contacting us, we'll discuss your requirements and provide a tailored quote with payment instructions.
- What happens if I need to add modules later?
- You can add modules at any time during your subscription. We'll provide a tailored quote based on your specific requirements and the remaining time in your subscription period. Our goal is to ensure you're getting value for money and only paying for what you need.
- Can I try the platform before purchasing?
- We offer demonstrations of our platform and modules to help you make an informed decision. Contact us to schedule a personalised demonstration tailored to your organisation's needs.
Contact us for pricing
Get in touch with our team to discuss your requirements and receive a tailored quote for your organisation.
Ready to streamline your compliance?
Our modular approach allows you to start with exactly what you need and scale as your organisation grows. Contact us today to get started.