Facilities management - streamlined and efficient.
Stop juggling spreadsheets and paper logs for your facilities management. Calm Facilities automates the entire process from asset tracking to maintenance scheduling, giving you peace of mind that your facilities are well-maintained and compliant.
Asset Management
Comprehensive asset tracking
Track all your assets with QR codes, maintain complete service histories, and ensure nothing falls through the cracks with our integrated platform.
- QR code tracking
- Generate and print QR codes for all assets, enabling quick access to information and service history.
- Complete asset register
- Maintain a comprehensive database of all assets with detailed information and documentation.
- Service history tracking
- Record all maintenance activities, repairs, and inspections for each asset with timestamps and responsible personnel.
- Warranty management
- Track warranty information and service contracts to ensure you're getting the most from your investments.
- Location mapping
- Map assets to specific locations within your facilities for easy identification and management.
- Maintenance scheduling
- Schedule regular maintenance tasks and receive automated reminders when they're due.
Compliance Statistics
Our facilities management system helps schools maintain compliance with statutory requirements and reduce maintenance costs.
- Time saved on facilities management
- 68%
- Compliance rate for statutory inspections
- 100%
- Reduction in maintenance costs
- 32%
- Asset visibility and tracking
- 100%
Frequently Asked Questions
Efficiency & Convenience
Maintenance Scheduling
Our platform allows you to schedule and track all maintenance activities, ensuring nothing is missed and all assets are properly maintained.
- Recurring Schedules
Set up recurring maintenance tasks based on time intervals, usage, or other criteria.
- Task Assignment
Assign maintenance tasks to specific personnel or contractors with clear instructions and deadlines.
- Completion Tracking
Track the completion status of all maintenance tasks with timestamps and documentation.
Inspection Records
Track all statutory inspections and maintain comprehensive records for compliance purposes. Never miss an inspection deadline again with automated reminders and clear visibility of upcoming requirements.
- Statutory Tracking
- Track all statutory inspection requirements with automated reminders and compliance monitoring.
- Non-compliance Flagging
- Automatically flag non-compliant items and track follow-up actions to resolution.
- Historical Analysis
- Analyze historical inspection data to identify trends and potential issues before they become problems.
Comprehensive Oversight
Estate Management
Manage your entire estate with our comprehensive facilities management tools, from individual assets to complete buildings and grounds.
- Building Management
Track all buildings in your estate with detailed information, floor plans, and maintenance requirements.
- Space Utilization
Monitor and optimize space utilization across your facilities with occupancy tracking and planning tools.
- Grounds Maintenance
Schedule and track grounds maintenance activities, from landscaping to playground inspections.
Proactive Management
Integrated Risk Assessment
Identify and address potential issues before they become problems with our comprehensive risk assessment tools for facilities management.
- Automatic Issue Flagging
The system automatically identifies potential concerns from inspection results and maintenance patterns.
- Structured Workflow
Follow a clear process for assessing risks, documenting decisions, and implementing controls.
- Comprehensive Documentation
Maintain records of all risk assessments, decisions made, and actions taken for complete audit trails.
Talk to us
Ready to streamline your facilities management processes? Get started with Calm Facilities today.