One place for your documents, policies, and compliance.
Say goodbye to juggling spreadsheets and manual tracking. Calm Documents gives you a complete view of your document status, approval workflows, and policy acknowledgements - all in one place.
Document Management
Always audit-ready documentation
Maintain complete, up-to-date document records that are ready for inspection at any time. No more last-minute scrambles or missing information.
- Live compliance status
- See at a glance which documents are current and which need attention with clear visual indicators.
- Automated reminders
- The system automatically alerts administrators when documents are expiring or updates are needed.
- Comprehensive repository
- Store all essential documents in one place, from policies to procedures and compliance records.
- Policy distribution
- Easily distribute policies to relevant groups and track acknowledgements with digital signatures and timestamps.
- Version control
- Track all document versions with complete history and the ability to revert to previous versions when needed.
- Inspection-ready reports
- Generate comprehensive reports for inspections or audits with just a few clicks.
Document Approval Workflows
Streamlined approval processes
Implement multi-stage approval workflows to ensure documents meet all requirements before publication.
Managing document approvals is an essential part of school compliance. Calm Documents provides a comprehensive system to route documents through approval stages, track review status, and maintain a complete audit trail - helping you ensure nothing falls through the cracks.
- Multi-stage approvals Create custom approval workflows with sequential or parallel review stages based on document type or importance.
- Review tracking Monitor the progress of documents through the approval process with clear status indicators and automated reminders.
- Approval reminders Receive automated notifications for pending approvals and reminders when reviews are overdue.
The system provides comprehensive reporting on approval status, giving administrators clear visibility across all documents in the review process.
Complete document history at your fingertips
Access comprehensive document histories that bring together all version information in one place. From initial drafts to final approved versions, everything is organised, searchable, and ready for inspection at a moment's notice.
Document Repository
Central policy repository that works for everyone
Create, store, distribute, and track all your policies and documents in one searchable library. Ensure everyone has access to the latest versions and can acknowledge receipt.
- Searchable document library
- Find any document instantly with powerful search capabilities across titles, content, and metadata.
- Version control
- Maintain a complete history of document changes with automatic versioning and the ability to revert when needed.
- Category organisation
- Organise documents by category, department, or audience for intuitive navigation and easy discovery.
- Targeted distribution
- Send documents to specific individuals, roles, or groups with automated notifications and tracking.
- Read receipts
- Track who has viewed and acknowledged documents with timestamped audit trails for compliance verification.
- Approval workflows
- Implement multi-stage approval processes for document updates with complete tracking and notifications.
Collaborative Editing
Work together on documents seamlessly
Enable multiple stakeholders to collaborate on document creation and editing while maintaining version control and approval processes.
Collaborative editing transforms how teams work on documents. By enabling multiple contributors to work together, you improve document quality while reducing the time needed to create and update important policies and procedures.
- Real-time collaboration Allow multiple users to edit documents simultaneously with changes visible to all participants in real-time.
- Comment and feedback Add comments, suggestions, and feedback directly within documents for easy review and discussion.
- Change tracking Track all changes with user attribution and timestamps, with the ability to accept or reject individual edits.
The system maintains complete audit trails of all collaborative activities, ensuring accountability while streamlining the document creation process.
Scheduled document reviews
Set up automatic review schedules for all documents to ensure they remain current and compliant. Receive notifications when documents are due for review, and track the review process from start to finish.
Reporting & Analytics
Data-driven insights for better decisions
Transform raw document data into actionable insights with powerful reporting and analytics tools designed specifically for educational settings.
- Real-time dashboards
- Get instant visibility of document status across your entire organisation with intuitive visual dashboards that highlight areas needing attention.
- Trend analysis
- Identify patterns in document acknowledgement, review cycles, and compliance status to spot systemic issues before they become problems.
- Proactive alerts
- Receive automated notifications about upcoming deadlines, document expirations, and potential issues before they impact your inspection readiness.
When inspectors arrive, your reports do the talking. No more scrambling to pull together evidence or wondering if you've missed something critical.
Inspection-ready reporting
Generate comprehensive reports for inspections with just a few clicks. Export data in multiple formats, create custom report templates, and schedule automatic report generation and distribution to key stakeholders.
Get Started
Ready to simplify your document compliance? Start your journey to calm compliance today.