FOR FACILITIES & PROPERTY TEAMS
Asset records, planned maintenance (PPM), contractor certificates and inspection evidence stay linked across your portfolio, so when a client or auditor asks for proof, you pull it from live data instead of rebuilding it from five places.
The compliance that lands on the duty-holder
Every building you manage carries a set of legal duties that don't pause. Fire safety, asbestos, water hygiene and legionella, electrical, gas, and lifting equipment each run on their own cadence, a fire risk assessment kept current, an asbestos register and management plan, a legionella risk assessment reviewed on schedule, fixed-wire and emergency-lighting tests, annual gas and plant checks, LOLER examinations. Each sits in law on the duty-holder, the person in control of the premises, and the appointed responsible person, and each has to be evidenced, not just done.
The recognized way to keep that straight is a standards-based maintenance regime. SFG20, the industry standard, translates the legislation into structured schedules and color-codes red tasks that help achieve legal compliance. The work is well understood. What's hard is holding the proof together, across a portfolio of sites, a mix of in-house teams and contractors, and certificates that expire on a hundred different dates, and producing it the moment a client or auditor asks.
That's the layer CalmCompliance owns. Assets, schedules, certificates and evidence stay linked across every site, so the statutory picture is current and ready to show. On site, QR code compliance tracking ties scans to locations and assets so reports and checks land in the audit trail without an app or login. Searching for facilities management software? That page covers the product category; for estate scheduling and assets see CAFM software, or use CMMS software for the maintenance-management view. This page frames the same platform for FM teams and UK facilities compliance. For schools and multi-academy trusts, see school compliance software.
THE PRESSURES
The challenge
Warranties, service contracts and contractor paperwork cross multiple sites. Certificates expire, windows slip, and the proof sits scattered across email and folders.
How we help
Each asset carries its lifecycle history. Contracts, warranties and certificates sit on the asset with expiry reminders, and contractor credentials live next to the work they relate to. Nothing lapses without someone knowing first.
The challenge
Planned maintenance lives in spreadsheets or a CAFM tool half the team avoids, and proving completion for a dispute or an audit means hunting files.
How we help
Configure your PPM once, built around recognized maintenance standards with statutory tasks flagged; work orders generate on schedule, your team completes them on mobile, and the 52-week record shows exactly what finished and when.
The challenge
Clients want proof that certificates are current, maintenance ran and incidents are logged. Building that pack each quarter by hand doesn't scale.
How we help
Reports pull from live data: completion rates, certificate status, incidents, renewals and open actions, for any site and period. You export a pack or share a live view instead of rebuilding spreadsheets.
WHERE THE PROOF LIVES
Capture the work once, against the asset and the site, with dates and certificates attached, so the compliance picture is assembled, not gathered.
Fire safety (FRA, alarm & emergency-lighting tests)
Where CalmCompliance holds it
Asbestos (register, management plan, reinspection)
Where CalmCompliance holds it
Water hygiene & legionella (LRA, monitoring)
Where CalmCompliance holds it
Electrical (EICR, PAT, emergency lighting)
Where CalmCompliance holds it
Gas & mechanical plant (annual checks, servicing)
Where CalmCompliance holds it
Lifting equipment (LOLER thorough examination, safe working load on the equipment register)
Where CalmCompliance holds it
Portfolio-wide assurance & client reporting
Where CalmCompliance holds it
Free readiness check
Could you prove it tomorrow?
Most teams only find the gaps when someone asks. This finds them first: a readiness score, your biggest gaps, and a plan for each, in about three minutes.
IN PRACTICE
The same connected workflows, framed around the situations you actually face.
The incident ties to the asset and its contract; a work order is raised, completed by your team and logged, with the full chain visible for the client report.
See how it worksCertificates, compliance history and contractor files sit in one system. You walk the auditor through live data, not a PDF pack.
See how it worksExpiry dates trigger reminders and the renewal evidence links back to the asset, so renewals never ride on one person's calendar.
See how it worksWork orders generate on schedule, your team completes them on mobile, and completion is visible for the client.
See how it worksThe record shows three repairs in two months, and you build the replacement case straight from that history.
See how it worksYOUR STACK
CalmCompliance adds compliance and evidence on top of the tools your team already uses, so you keep familiar workflows.
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Centralising multi-site compliance records gives every location one clear evidence trail, so teams can act faster and face audits with confidence without panic.
What facilities management teams ask before they start.
Describe your sites and we'll show how the model fits.
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